Contacts Now on Screen 8

Please note a change in the Customer & Carrier Files
CONTACTS are now located on Screen 8

SERVER UPGRADES

Please be advised that all servers will be down for approximately 1 hour on Saturday, February 6th in the late afternoon to perform upgrades. Thank you

Do you need Warehouse Management Software?

We will be hosting a live demo for Aljex's Warehouse Management Software on Wednesday, February 10th @10:30am EST. If you are interesting in attending please contact robyn@aljex.com to reserve your space NOW!

6 accessorials

Hi,

I am looking for a company or two that can use 6 accessorials in dispatch. We have a new upgrade we need a couple of companies to test with. If you don't have more than 4 accessorials per load, this probably isn't for you.

We have tested it extensively, and one of our clients has tested it (somewhat) as well. Before we do a general release, we want a couple more clients to try it out.

please reply to support@aljex.com if you are interested.

Inbound Logistics Demo

Aljex Software can provide an Inbound Logistics Solution for You and Your Customer. To learn more about the Software you can attend our LIVE Demo on Friday, January 29th at 10am est. Please email sales@aljex.com to reserve your space.

Read below for an overview of functions:

Vendor Functions
When a vendor is ready to schedule a delivery, they start the process by entering the PO# or SKU#. Create a pickup request ready to be approved. This area eliminates the need for a routing guide.

Shipments in transit, or scheduled shipments can be viewed, modified, or removed from the inbound system by the vendor.Vendors can also check shipment statuses and print bills of lading.

Portal for a vendor to view all of their shipments. They can select by date range, reference #, pickup or delivery location and more. View delivery information, driver check calls and current shipment location. Also view scanned delivery receipts and shipment invoices.

Internal Functions
This is a portal to view and control all shipments in the supply chain. View shipments that are scheduled, in transit, or recently delivered. This is one dashboard to control all shipments from all vendors. Set delivery appointments, change shipping quantities, change destination, and even select which dropped trailer to load. Approved pickups will be sent automatically via EDI to your 3rd party logistics provider.

This area gives a manufacturer or retailer the ability to view consolidated reports of shipments in the supply chain. Since all inbound shipments are in one system, this is "future inventory". View in-transit inventory on screen or via Excel spreadsheet.

1st Quarter Invoices

If you have not yet paid your invoice for 1st Quarter, please email sales@aljex.com with an expected date of payment.

Thank you

1099 Info

All 1099 reports are located on the Close Year Menu
1. Accounting Menu
2. Reports Menu
3. Close Year

1099 forms can be sent electronically using 1099pro.com
Ask your accountant if you are required to file electronically

The 1099 form generated by Aljex uses the 1099 misc income form

On 1099's the Vendor Name will always print, if there is a Legal Name that
will also print.

The address is the Vendor address not the pay to address.

Requirements for selection for 1099
1. Fed ID or SS # in Vendor File
2. YTD $ over $600.00
3. Send 1099 = "Y" on screen 2 of Vendor File (Payment & Remittance Setup)

Aljex partners with 1099 Pro to provide electronic filing. Documentation can
be viewed at http://www.aljex.com/partners.php.
1099 Pro can be contacted at 1099pro.com or by calling (866) 444-3559

If you are not required to file electronically you can print 1009's directly
from Aljex or using 1099pro, 1099Pro phone # (866) 444-3559

CHANGE IN AP MENU

On Friday, January 8th there will be a change to the AP Menu
Purchase Journal will now be option "A"
Write a Check will move to option "C"

Faxing Update

Faxing has been restored from our backup system to our T1 line as of 1130 am EST today.

Volunteer Needed!

Aljex needs your help!
We need a volunteer company to test a new feature for Auto Tags
This feature will automatically create tags on certain days of each week
Please email www.support@aljex.com to volunteer

Thank you & Happy Holidays!

New Reports!

Now available in your Reports Section!
Go to Accounting>Reports>Excel Reports> Activity
(Also available in Dispatch> Dispatch Reports> Activity Reports)

Load Count - State to State by Weight
This creates an excel spreadsheet with a breakdown of each state to state
combination, and the number of shipments for each weight break.

Load Count - City,State to City,State by Weight
This creates an excel spreadsheet with a breakdown of each city,state to
city,state combination, and the number of shipments for each weight break.

Top 10 Most Frequently Asked Factoring Questions and Answers

Have you considered factoring for your brokerage but just had too many unanswered questions?

Join us Wednesday, December 9th at 3pm (EST) as we discuss the Top 10 Frequently Asked Factoring Questions and Answers. This webinar will include discussions about:

1. How Long Until I Would Receive Payment?

2. What Do I Need To Send To A Factoring Company To Get Paid?

3. Do I Need To Factor All My Invoices?

4. Who Can I Factor?

5. What Is The Rate?

6. Who Pays The Trucks?

7. How Fast Do The Trucks Get Paid?

8. What Happens If My Shipper Doesn’t Pay?

9. Is There A Contract?

10. How Do I Know That I Am Working With A Good Factoring Company?

Sign up today by emailing robyn@aljex.com as space is limited. Start 2010 off on the right foot knowing how factoring can help your brokerage.

Safersys Satisfactory Rating and Covering Loads

Cover w/Satisfactory Rate Only on Screen 7 of the Employee/Users File sets if a load
can be covered with a carrier that has a Satisfactory safety rating, according to
Safersys.

NOTE: This setting only applies to line haul carriers.

With this option set to Y, a load cannot be covered with a carrier if:
1) The safety rating is anything other than Satisfactory
2) The carrier has no safety rating or no MC number
3) The Safersys website is down

If Safer Pop on Cover (on Screen 4 - Insurance Information) in the Vendors & Carriers
file is blank or N, you will still be able to cover with the carrier, regardless of
what the Employee/Users file permission is.

If Cover Popup Safersys on Screen 8 of the Setup File is set to N, none of the above
applies.

More Precise Map of Available Loads In Dispatch

In the dispatch menu under option 7 you can view your available loads in a Google Map. This feature has now been updated to show your pickup address more precisely then before. Previously the pickup address was displayed by a pin based off the City, and State. Now the pickup address is displayed by a pin based off the Address, City, and State.

Educational Factoring Seminar on Wednesday, Nov 4th

Capital Associates Webinar
November 4th, 2009
Join us next Wednesday, November 4th, at 3pm EST for an educational webinar on the Factoring Basics For Brokers. This webinar will be limited to the first 15 who register, so sign-up today because you won’t want to miss as we explore the benefits of factoring during this down economy. This educational and informative webinar will feature the President of Capital Associates Bill Stewart and Capital’s Vice President of Business Development, Pat Walden who have over 50 years combined experience in the trucking in the trucking industry.
Capital Associates has been helping businesses in the trucking grow since 1979. With three decades of experience Capital Associates will help sort through the challenges and the solutions for transportation brokers in this economy. Starting with the seven reasons why brokers fail, and the solutions to avoid that failure in the future.
The conversation will include what a good Broker Factoring Program should include and what to look for as you decide if factoring is an option for your business.
Bill and Pat will discuss the benefits of building customize factoring programs that provide you the infusion of cash flow you need and at the same time help by providing Quick Pay services to your carriers.
A typical customized Broker Program will include components such as:
1. ADVANCES
2. FREE CREDIT CHECKING
3. BILLING FOLLOW-UP SERVICES
4. CARRIER PAYMENT PROGRAMS
5. RATE STRUCTURE
6. RECOURSE
7. AND OTHER VALUE ADDED SERVICES such as:
a.Direct Vendor Payment Programs
b.Quick Pay Services
c.On-Line Services – immediate access to any information or reports 24/7
d.On-Line Credit Services –credit decisions on potential customers 24/7

This will be a great and informative webinar. Save-the-date and sign up today so that you don’t miss next Wednesday at 3pm EST when Bill Stewart and Pat Walden join us as we discuss How Brokers Can Survive In A Down Economy.

Please sign up by email sales@aljex.com or call Robyn at 732.357.8000 for more details.

There are a limited amount of spots!

Customer Preferences

You can pull a report of all your customers to review their setup information, preferences & history

Accounting > D-Reports > 8-Excel Reports > 3-Enter Selection - Accounting > Customer List > fill in your search info > esc esc

This report is UNBELIEVABLE!
There are about 80 columns of information
From this report you can identify which customers are set up for:
E-Billing (column BJ)
Auto mileage & Fuel Surcharge
Pre-Bill
This same report will also provide you with Customer Status, Customer Type, YTD sales, Credit Limits, Shipments YTD & Total Shipments.

Text Messaging Feature

Text messaging is live within Aljex, this feature allows messaging directly from Aljex. From Active Dispatch you can text a request for the driver to call and/or pick up & consignees address, phone numbers & reference numbers. From the carrier Advance File you can text the advance check and amount.

The phone # to text is pulled from screen 0 in Active Dispatch. A preview screen allows you to edit the text or the phone #.

To sign up for this feature contact sales@aljex.com, there is a charge of 10 cents per text. Texting is outbound only the recipient can not reply to the text message.

Hot Key Update in Active Dispatch

CUSTOMER CONFIRMATIONS in Active Dispatch.
The standard customer confirmation and the laser confirmation have been consolidated into one selection G Customer Rate confirmation. With that choice you can then select the standard or laser form. If you have a customized form that will still be the non laser version.

The selection for the Laser Customer Confirmation has been replaced with a new feature. The new feature provides sms text messaging from Aljex. Features include a rate confirmation (no rates), request to call dispatch and advance information. Call Aljex Sales to sign up for this service.

Who is Updating a Record

We are releasing a feature to notify you what user is updating a record. Today it will be released in the Customer File and during the week it will be adding to Active Dispatch, Carrier File, Vendor File, Invoice File and Purchase Journal.

Did you know???

Did you know that a Dispatcher can receive an Email Notification when a carrier does not make a pick up and/or delivery for a load?

You can turn this function on in the Employee File> Screen 6> Email Notifications